Policies and Procedures

You can view some of our Policies and Procedures by selecting one of the options below. For a copy of any Policy and Procedure please ask at the school office.

Please select a link below to jump to the appropriate section:

Accessibility Plan

The school recognises its duty under the DDA (as amended by the SENDA):
not to discriminate against disabled pupils in their admissions and exclusions, and provision of education and associated services

  • not to treat disabled pupils less favourably
  • to take reasonable steps to avoid putting disabled pupils at a substantial disadvantage
  • to publish an Accessibility Plan.

Admissions Policy

In accordance with the Admission Code 2014, THE BRIGSHAW LEARNING PARTNERSHIP Board of Directors is the Admission Authority for SWILLINGTON PRIMARY SCHOOL.

The Published Admission Number for the Reception year group and the admission limit for every other year group is 30. It is the Governors’ policy to admit no more than 30 children into the Reception year as part of the normal admission round and to hold to a maximum of 30 in each year group, irrespective of the number of children in the school overall.

Applications for admission SWILLINGTON PRIMARY SCHOOL must be made by completing the Local Authority’s Common Application Form, naming the SWILLINGTON PRIMARY SCHOOL as a preference on the form.
Children with an Education, Health and Care Plan (EHCP) will be admitted to SWILLINGTON PRIMARY SCHOOL if SWILLINGTON PRIMARY SCHOOL is named on their plan.

If there are enough places for everyone who has applied, we will offer every child a place.

If we have more applications than available places, you can view the over-subscription criteria by downloading the Admissions Policy below

Download a copy of our Admissions Policy 2020-2021 here.

Download a copy of our School Admission Appeals 2017-18 here.

Attendance Policy

Our Cluster Attendance Policy is based upon a number of principles:

  1. Good attendance is intrinsic to pupil achievement
  2. We believe that pupils will fulfil their potential if they attend school regularly and punctually
  3. Good attendance contributes to pupils feeling included in their school community

This policy contributes towards the aim to meet the outcomes of the Leeds Children and Young People’s Plan, where children and young people:

  1. Are safe from harm
  2. Do well in learning and have skills for life
  3. Choose healthy lifestyles
  4. Have fun growing up
  5. Are active citizens who feel they have a voice and influence

Behaviour and Discipline Policy

Brigshaw Learning Partnership believes that, in order to facilitate teaching and learning, acceptable behaviour must be demonstrated in all aspects of school life. The school expects every member of the school community to behave in a considerate way towards others developing confidence, self discipline and self esteem.


This policy supports the whole school community in aiming to allow everyone to learn together in an effective and considerate way.


We are committed to:

  • Promoting desired behaviour.
  • Providing a consistent approach to behaviour management
  • Promoting self-esteem, self-discipline, proper regard for authority, and positive relationships based on mutual respect.
  • Ensuring equality and fair treatment for all.
  • Praising and rewarding good behaviour.
  • Challenging and disciplining bad behaviour.
  • Providing a safe environment, free from disruption, violence, discrimination, bullying and any form of harassment.
  • Encouraging positive relationships with parents/carers.
  • Developing relationships with our pupils to enable early intervention.
  • A shared approach which involves pupils in the implementation of the school’s policy and associated procedures.
  • Promoting a culture of praise and encouragement in which all pupils can achieve.

Charging and Remissions Policy

The aim of this policy is to set out what charges will be levied for activities, what remissions will be implemented and the circumstances under which voluntary contributions will be requested from parents.

Child Protection

Our child protection policy is an integral part of the inclusive ethos of the school, which should ensure that children are treated with respect and dignity; that they feel safe and are listened to.

We believe that all staff have an important role to play in child protection. The Headteacher and Designated teacher for child protection are responsible for co-ordinating all child protection activity. This is dealt with in the strictest confidentiality.

A nominated governor has a strategic responsibility for child protection, liaising with the Headteacher and Designated teachers.

The school works in partnership with other agencies (eg Children’s Services, Leeds, Trust staff, Attendance Officer, Social Care, Health Visitor, School Nurse, Police) in the best interests of the children.

We aim to protect children by addressing issues through the curriculum, such as self-esteem, bullying, drug use, sex and relationship education.

All staff appointed to work in the school are checked through the Criminal Records Bureau referral system.

Our Recruitment and Selection process is supported by rigorous checking and monitoring systems.

All staff and governors receive regular Child Protection training.

Complaints Procedure

If, at any time, there is a concern about any aspect of the school curriculum, behaviour or organisational issues, or concern about your child, early contact with the class teacher can usually resolve the concern informally. Lunchtime problems should be brought to the attention of the Headteacher and not be directed to the lunchtime staff.

Any serious matter that has not been resolved with the class teacher should be discussed with the Headteacher who will endeavour to provide a solution.

Complaints about any member of staff should be made directly to the Headteacher and should not be raised with teachers, support staff or office staff.

The School’s policy of partnership and co-operation is intended to provide satisfaction and avoid problems. If any concerns cannot be resolved within the school then the complaint should be made formally, in writing, to the Headteacher or the Chair of Governors who will comply with Education Leeds’ complaints procedure involving the Governing Body.

The role of the Governing Body is to ensure that the correct procedures have been followed.

If you are still not satisfied with the Governing Body’s decision you can make a formal complaint to Education Leeds who will investigate in order to ensure that correct procedures have been followed. They will not overturn any decisions made by the Governing Body.

Data Protection Policy

Our school will comply with the requirements of the Data Protection Act 1998 (DPA). Our staff who are involved with the collection, processing and disclosure of personal information have been made aware of their duties and responsibilities within this policy.

We take our Data Protection obligations very seriously and we will ensure that our school treats personal information lawfully and correctly.

E-Safety Guidance

ICT and the internet are essential tools for learning and communication that are used in Swillington Primary School to deliver the curriculum, and to support and challenge the varied learning needs of its students. ICT is used to share information and ideas with all sections of the school community.

At Swillington Primary School and Language College the use of the internet and ICT is seen as a responsibility and it is important that students and staff use it appropriately and practice good e safety. It is also important that all members of the school community are aware of the dangers of using the internet and how they should conduct themselves online.

E safety covers the use of the internet as well as mobile phones, electronic communications technologies and the use of social media and social networks. We know that some adults will use these technologies to harm students. The harm might range from sending hurtful or abusive texts and emails, to enticing children to engage in sexually harmful conversations or actions online, webcam filming, photography or face-to-face meetings. Staff have a duty of care to protect children from risk of harm, as well as a duty to ensure their own conduct does not bring into question their suitability to work with children.

This guidance takes into account the principles of the Safer Working Practice Guidance (HR Schools 2014), as well as guidance from the Department for Education (Safeguarding Children in a Digital Work) and CEOP (Child Exploitation and Online Protection).

This guidance applies to all staff employed either directly or indirectly by Swillington Primary School as well as volunteers and staff not employed directly by the school but based at the school. All staff are expected to adhere to this code of practice to ensure the safety of the students, young people and adults at risk who they may come into contact with through their professional role. Any member of staff found to be in breach of these guidelines may be subject to disciplinary action.

Download a copy of our Data Protection Policy here (PDF 157kb)

Download a copy of our Social Media Policy for Parents and Carers 2015-2016 (PDF 139kb)

Download a copy of ‘What’s the Problem’? – A guide for parents of children and young people who have got in trouble online. Written by The Lucy Faithfull Foundation (PDF 2MB)

Download a copy of ‘Smarter with your smartphone’ – a Powerpoint Presentation and YouTube link highlighting the importance of online safety and how to ensure your privacy settings are correctly set.

Click to view ‘Parent Info‘ website which is expert information on how to help children and young people stay safe online.

Equality and Diversity Policy for School Based Staff

The school is committed to providing an environment free from discrimination, bullying, harassment and victimisation where all members of its community are treated with respect and dignity. The school aims to create a culture of diversity within its community, providing a dynamic working and learning environment, where all members are valued for their contribution.

Our aim is to ensure that these commitments, reinforced by our values, are embedded in our day to day working practices with the school community.

Public Sector Equality Duty

What is the equality duty?

The duty (PSED) extends to all the aspects of a person’s identity – known as ‘protected characteristics’ – that are protected under the Equality Act 2010. These are race, disability, sex, age, religion or belief, sexual orientation, pregnancy and maternity and gender reassignment.

You can download the Public Sector Equality Duty document here (PDF 493KB)

SEN Policy

The aim of our Special Educational Needs Policy is to ensure that:

  • All pupils with SEND have their needs identified in order that they achieve their potential and develop their abilities to the full.
  • All pupils with SEND are able to fully access a broad and balanced curriculum by providing extra support or additional resources where appropriate and by removing their barriers to learning.
  • All governors, staff, pupils and parents are aware of procedures and provision available in school.
  • All our pupils are involved in decisions made about them and their education.
  • All parents are fully involved and informed of their child’s progress.
  • All staff have appropriate training to teach pupils with SEND.

School Food Policy

At Swillington Primary School we recognise the importance of a healthy life-style and diet and understand that establishing a balanced diet in childhood helps establish healthy eating habits for life. We also recognise that there is a strong link between a healthy diet and effective learning.